About the Role
We are looking for an experienced and adaptable EA to support the CEO and Senior Management Team in a fast-growing global technology firm. This role requires a flexible and switched-on EA who has the ability to manage multiple priorities and hit the ground running. This is a newly created position, focused on working closely with the CEO and wider Senior Management team to help lighten the administrative load and coordinate companywide initiatives. The ideal candidate would also be able to take on some office management responsibilities when required. You will be joining the company at a point of huge growth and this is a real opportunity to shape the role yourself.
Requirements
Key responsibilities include:
Full diary management for the CEO, including proactive scheduling to show understanding of business priority and needs
Work across time-zones to ensure a seamless workflow
Understand the needs of the business and the teams and prioritise accordingly
Fully manage the CEO’s inbox and prioritise tasks and correspondence
Understand and build relationships with clients and acting as gatekeeper
Organise domestic and international travel arrangements and accommodation, including preparing itineraries
Prepare relevant materials and presentations ahead of client meetings
Collate and prepare documentation for internal meetings
Expenses management and liaising with the finance team
Oversight of company projects and the management and tracking of progress
Responsible for event management internally and externally for the business, from international conferences to internal team meetings including meeting rooms
Provide a level of administrative support to the Senior Management Team, including scheduling and travel
Support with the day to day running of the office including fire and safety procedures
Skills, experience and qualifications required:
At least 6 years of experience supporting as an EA at C-Suite level (Essential)
Positive, calm and collected demeanour
Proactive and self starting
Problem solver
Good understanding of MS Office, Teams, Slack, Docusign
The ability to prioritise and demonstrate flexibility
Office management experience
Experience working in an environment of high growth (Essential)
About the Company
The company is a fintech company which offers a hugely supportive environment to build a career, with continuous learning and development opportunities. They have a collaborative culture of testing and exploring problems together to find the best evidence-based solutions. The company respects your independent thought, your intellectual curiosity and your opinion.