About the Role
Our client is looking for an experienced Executive Assistant to support both the business owner and Managing Director of the company. This is a unique and varied role combining high-level administrative support, communication, and coordination duties in a fast-paced international business environment.
The successful candidate must be fluent in both written and spoken English and Greek.
Reporting to the Managing Director, you will be the central point of contact between the London office and the owner, who splits his time between London and Greece. This is a newly created role and the company has a high staff retention rate.
The job is based at the company’s London office in Leyton. This is a hybrid position, offering remote working, however, it is important that you are available to be in the office when the owner is in London.
You must be highly organised and able to remain calm under pressure. It would suit a person who is discreet, proactive and comfortable with a fast-paced environment. You will need to be agile and comfortable dealing with frequent changes to priorities – it’s a role that requires adaptability and initiative.
Requirements
The Role
Providing daily executive-level administrative support to the owner and Managing Director
Managing complex diaries across international time zones
Managing inboxes, prioritising and responding to communications on behalf of the executives
Coordinating international and domestic travel arrangements
Serving as the primary liaison between the owner and the London-based teams
Ensuring effective and timely communication in both English and Greek
Preparing and editing correspondence, reports, and presentations, dealing with sensitive and confidential information
Assisting in organising board meetings, supplier meetings, and internal strategy sessions
Supporting with personal administrative tasks for the owner when required, maintaining a high level of discretion
Maintaining office systems and improving administrative processes
Occasionally accompanying the Owner or MD to meetings or events in the UK and Europe as needed
Your skills, attributes, and experience
Proven experience as an Executive or Personal Assistant supporting senior leadership, ideally in a fast-paced or international business environment
Strong academic background preferred
Fluent in both Greek and English (spoken and written) – essential
Fluency in Dutch would be beneficial
Highly organised with strong multitasking ability and meticulous attention to detail
Proficient in Microsoft Office Suite and comfortable using digital communication and project management tools
Excellent interpersonal and communication skills
A confident, proactive, and professional demeanour
Strong problem-solving skills with the ability to anticipate needs and work independently
Experience or interest in the food distribution or FMCG sector would be an advantage
Flexibility to travel if required and to accommodate communications across UK/Greece time zones
About the Company
Our client is a leading brand in the food industry and its range includes high quality, authentic, multi-award-winning products. Their brand is trusted and renowned for its dedication to excellence and innovation.